This can be done using Outlook's Import and Export wizard. Alternatively, you can press the Ctrl + Shift + V keys together to open the Move to Folder dialog box, where you select the Merge dupes folder. And then, drag and drop the contacts to the new folder you've just created. Switch back to your current contacts folder and press Ctrl + A to select all the items. Move all Outlook contacts to the newly created folder.Give any name to this folder, say Merge dupes. In Outlook Contacts, right click on your main Contacts folder and select New Folder… from the context menu. To permanent accidental loss of data, we strongly recommend that you make a backup copy first, for example by exporting your Outlook contacts to Excel. However, the options are essentially the same in all modern versions of Outlook 2021 to 2013, so you should encounter no difficulties following along. The detailed steps follow below.įor this example, we will use Outlook 365, given its popularity in recent times. However, if you have a number of duplicates in your address book, you need to apply a special technique to clean up the mess. In most cases Outlook is smart enough to prevent duplication when you are trying to create a contact that already exists. How to merge duplicate contacts in Outlook When all the duplicates are selected, press the Delete key or Ctrl + D shortcut to remove them.In the contacts list, hold down the Ctrl key and select the contacts you want to remove.On the Home tab of the ribbon, in the Current View group, choose Phone, which is the fastest way to scan contacts for similar or identical entries.On the Outlook navigation bar, click People.To delete duplicate contacts one at a time, this is what you need to do: How to remove duplicate contacts in Outlook Below, you will find a number of solutions to resolve any existing issues. Understanding the reasons for contact duplication can help you take steps to prevent it from happening in the future. Regardless of the reason, duplicate contacts can be a real hassle in Outlook, making it difficult to keep track of important information and leading to confusion and errors. In a corporate environment, multiple address books may be maintained on Exchange servers, which can also result in duplicate contacts. Smith may all be different entries in different sources referring to the same person. For example, Robert Smith, Bob Smith, and Robert B. If you sync your Outlook contacts with a laptop, mobile device, or social platforms like LinkedIn, Facebook, or Twitter, duplicate contacts may appear if the same person is listed under different names in different address books.
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